The best QR code printers: sizes, features, and prices

QR code printers play a pivotal role in modern business operations, meeting the growing demand for efficient and streamlined processes. QR code printing has become indispensable for businesses of all sizes. 

QR codes enable businesses to encode essential data, such as product details, inventory tracking, and contactless transactions, into easily scannable codes. This seamless integration between the physical and digital worlds not only enhances productivity, but also facilitates real time data access, promoting informed decision making.

QR code printing has a special place within smart warehouses, where it empowers inventory management with unmatched precision. By affixing QR codes to items, boxes, and storage locations, businesses can effortlessly monitor the movement of goods, track stock levels, and optimise their supply chains. This level of automation and accuracy not only reduces errors but also speeds up order fulfilment, ensuring customer satisfaction.

In this guide you will find out about the essential features of QR code label printers, their benefits and the best options available for businesses - all to help your business use QR code printing to advance towards a more competitive future.

Read on to learn more about:

1. Features of the best QR code printers
2. How to choose the right QR label printer
3. The best QR code printers on the market
4. Tips for QR code printing

Features of the best QR code printers

In the realm of label printer QR code technology, the best options stand out through a variety of features. These devices seamlessly blend versatility, precision, and efficiency, making them indispensable tools for businesses. Let’s explore the key attributes that define an excellent QR code label printer.

High print quality at fast printing speeds

QR code printers should ensure crisp and clear printing, even for a small QR code size, guaranteeing scan reliability. Also, since efficiency is key in business, your devices should be able to produce QR codes quickly, helping to keep up with the pace of operations.

Customisation options

Customisation is key when it comes to printing QR codes. The best models allow users to customise QR codes with data like URLs, text, or serial numbers, providing flexibility for applications unique for your business. 

Durability

When looking for QR code printers, keep an eye out for robust construction to ensure that your devices can withstand the demands of a busy workplace. Only buy from brands with established reputations.

Ease of use

Intuitive controls are also a hallmark of the best QR code printers. When paired with a user friendly interface, this makes setup and operation straightforward, reducing the learning curve for employees.

How to choose the right QR label printer

When selecting the ideal QR label printer for your business needs, it’s essential to consider several factors, from label size and connectivity to budget and durability. Here’s a breakdown of the most crucial aspects.

1. Size compatibility

Determine the minimum QR code size your operations require. Some printers excel at producing detailed, small QR codes, while others are more suitable for larger, easily scannable codes.

2. Label compatibility 

Ensure the printer supports various label sizes, especially if you need versatility for different products or applications, including colour QR codes for branding.

3. Connectivity

Depending on your setup, you may need USB, Ethernet or wireless options to integrate seamlessly with your systems.

4. Budget

There are QR code printers available for both small businesses and larger enterprises, so you can align your choice with your needs, as well as financial resources.

5. Purpose 

Consider your specific use cases. Whether it’s inventory management, retail labelling, or shipping, choose a printer tailored to your primary purpose.

The best QR code printers on the market

The QR code printer you choose for your business can significantly impact efficiency and printing quality, so it’s important to make your selection carefully. Whether you’re a small business aiming to streamline operations, a medium-sized enterprise seeking visual appeal in your labels, or a large corporation with high-volume labelling demands, the printer you choose must align with your unique requirements.

Each of the below printers offers distinct advantages, from efficient monochrome labelling to vibrant full colour customisation. 

Here are the best QR code printers on the market that can help you enhance your labelling and QR code capabilities.

Zebra ZD220d

The Zebra ZD220d Desktop Label Printer is a versatile and budget friendly choice designed for small to medium-sized businesses. Its key features include reliable QR code printing at an affordable price. With a moderate printing speed, it’s ideal for businesses with moderate labelling needs.

Key features

• Printing speed: 4 inches per second
• Label size: 4 inch
• Connectivity: USB, and optional Bluetooth
• Compatibility: small to medium business
• Resolution: 203 dpi
• Price: from £145.83 excluding VAT*

Visit our Zebra ZD220d page to learn more and purchase.

TSC DA220

The TSC DA220 Desktop Label Printer is another well-suited choice for businesses looking for an efficient QR code printing solution. This printer accommodates various label sizes, enhancing its versatility.

Key features

• Label size: between 0.7 inch to 4.5 inches
• Connectivity: RS-232, USB, Ethernet, Bluetooth and Wi-Fi options
• Compatibility: small to medium businesses
• Resolution: 203 dpi
• Price: from £147.38 excluding VAT*

Looking to find out more or buy? Head over to our TSC DA220 page.

Citizen CL-S631II

The Citizen CL-S631II is a versatile desktop label printer that supports various label sizes and connectivity options, making it an adaptable choice for different applications. With a 300 dpi resolution, it delivers sharp and precise barcode and QR code printing.

Key features

• Printing speed: 4 inches per second
• Label size: between 0.5 to 4 inches
• Connectivity: USB and RS-232 as standard, optionally also available Wi-Fi, Ethernet and Parallel
• Compatibility: medium businesses
• Resolution: 300 dpi
• Price: from £436.25 excluding VAT*

If this sounds like the right fit for you, visit our Citizen CL-S631II page

Bixolon SLP-DX220

The Bixolon SLP-DX220 Desktop Label Printer is another excellent choice for small to mid-sized enterprises. With a simplified paper feed and adjustable paper guide it is very easy to use. A variety of connectivity options make it adaptable for diverse applications.

Key features

• Printing speed: 6 inches per second
• Label size: 2 inches
• Connectivity: standard USB and RS-232, optionally Ethernet and Wi-Fi
• Compatibility: small to medium businesses
• Resolution: 203 dpi
• Price: from £184.99 excluding VAT*

See our Bixolon SLP-DX220 page for more information and to buy today.

Toshiba TEC BA420

The Toshiba TEC BA420 Mid-Range Label Printer is a robust and versatile solution designed to meet the barcode and QR code labelling needs of businesses with medium- to high-volume operations. 

The pricing reflects its advanced capabilities, but its exceptional performance and reliability make it a worthwhile investment for businesses seeking high quality label printing that can handle substantial workloads.

Key features

• Printing speed: 8 inches per second
• Label size: 0.8 to 4.65 inches
• Connectivity: USB, Ethernet, Bluetooth and NFC as standard, optional Wi-Fi
• Compatibility: medium to large enterprise
• Resolution: 300 dpi
• Price: from £688.72 excluding VAT*

Learn more and buy from our Toshiba TEC BA420 page.

Brother VC-500W

The Brother VC-500W Full Colour Label Printer is an innovative solution designed for businesses seeking high quality and custom label printing. With its unique ZINK (Zero Ink) printing technology, it eliminates the need for ink cartridges, reducing operational costs. 

Although it might not be the fastest in terms of printing speed, its focus is on colour vibrancy and quality.

Key features

• Printing speed: 0.31 inch per second
• Label size: 0.35 to 2 inch
• Connectivity: USB and Wi-Fi
• Compatibility: small businesses
• Resolution: 313 dpi
• Price: from £169.99 excluding VAT*

See our Brother VC-500W page for information and purchases.

Epson ColorWorks C4000e

The Epson ColorWorks C4000e Desktop Label Printer is a top-tier choice for businesses seeking high quality full colour label printing. One of its most remarkable aspects is its 1200 dpi resolution, delivering exceptionally sharp and detailed prints, including intricate QR codes. 

While the Epson ColorWorks C4000e is an investment, its ability to enhance branding and product presentation makes it a valuable asset for businesses.

Key features

• Printing speed: 4 inches per second
• Label size: up to 4.25 inches
• Connectivity: USB, Wi-Fi
• Compatibility: medium to large businesses
• Resolution: 1200 dpi
• Price: from £1423.73 excluding VAT*

To find out more information and purchase yours, see our Epson ColorWorks C4000e page.

Tips for QR code printing

Effective QR code printing is more than just ink on paper; it’s a key element of successful communication and interaction in today’s digital world. Whether you’re using QR codes for marketing, inventory tracking, or other applications, ensuring they work as intended is paramount. 

To achieve this, it is crucial to adhere to QR code guidelines. These guidelines encompass various aspects of QR code printing, from the choice of materials to the code’s size and colour. In the following sections, we’ll explore some essential tips to help you achieve optimal QR code printing results.

Choosing the right material for QR codes

The material you choose can significantly impact the durability, readability, and longevity of the QR code. For instance, when using thermal printers, selecting high quality label materials and ribbons is essential. 

Thermal transfer labels are often preferred for their resilience against wear and tear, ensuring your QR codes remain scannable even in challenging environments. Conversely, for less demanding applications, such as temporary marketing materials, standard paper labels may suffice.

Consider the environmental conditions your QR code will encounter - humidity, temperature variations, exposure to sunlight, or chemical contact - all of which can affect the material’s integrity. By matching the material to the application, you can enhance the QR code’s reliability, ensuring it serves its purpose effectively.

Finding the perfect QR code size

A QR code size affects its scannability and readability. Smaller codes may be challenging to scan, particularly if they are printed on materials that are subject to wear and tear. For this reason, it’s essential to find a balance between compactness and scannability.

Consider the context in which your QR codes will be scanned. If they will primarily be scanned by smartphones, ensure that the code is large enough to be easily captured by a standard mobile device camera. 

Although theoretically QR codes can come in any size, the minimum QR code size should be at least 1 x 1 cm, or 0.4 x 0.4 inch without the margin. When adjusting your code, you may use this formula: QR code width/length = scanning distance/10.

By optimising QR code dimensions, you enhance scannability and also ensure that your QR codes effectively fulfil their purpose.

Picking effective colours for QR codes

The colour of a QR code might seem like a cosmetic detail, but it holds some importance in its overall effectiveness: the choice of colour can influence not only the visual appeal but also the functionality of the code itself.

When deciding on the appropriate QR code colour, consider the primary goal of your code. If it’s meant for functional purposes, such as inventory tracking or directing users to specific URLs, a traditional black-on-white or monochromatic scheme is usually recommended. These high contrast colour combinations are easy for scanners to detect.

However, when branding and visual appeal are priorities, you have more creative freedom. Integrating your brand colours into your QR code can make it stand out and reinforce your brand identity. Just ensure that the contrast between the code and the background remains sufficient for reliable scanning.

Find your next QR code printer at The Barcode Warehouse

In the digital age, QR codes have become indispensable tools for businesses across various industries. This guide has explored the key factors to consider when choosing a QR code printer, from a detailed look at top printers on the market to essential tips for QR code printing success.

To discover the perfect QR code printer that suits your unique needs, we invite you to visit our label printers page, or just get in touch with our team for friendly expert advice. 

*Product pricing correct at time of article publication - subject to change at anytime.